Project Budget

The Project Budget area enables staff to select and prioritise projects considering the organisation's available budget. Please refer the project budget business rules for more information on budget status.

The system considers the projects based on whether they fit within the available budget. Even though the system streamlines the project selection process by ranking possible projects in order from the highest to lowest assessment score, staff will still have the ability to select projects that have lower scores for inclusion/approval.

At first glance, this page clearly indicates which projects can be included in the current year's budget along with other key information such as Overall Assessment Score, Approval Status, Total Project Budget and so on.

Some fields on this page may be activated or deactivated as per your organisation’s requirements. Please contact your System Administrator if you are unsure about the usage of any additional fields.

You can filter the budget information by Project or Asset.

STEP 1: Select the 'Organisation' from the 'Projects From' dropdown.

The following information will be displayed on top of the screen.

Field	Description / Instructions
Projects From	You can view projects from either the organisation's or asset's point of view
Budget Year	This drop down will help you to determine the available budget for a particular year
Export	This feature helps you to export data to an Excel or Word file
Available Budget	This will display the organisation budget available for the selected year
Budget for Included Projects	Denotes the total budget of the included projects
Variance	Denotes the difference between Available Budget and Budget

The following column titles are provided within the Project Budget tab.

Field	Description / Instructions
Project Code	As defined within the Project Details tab
Project Name	As defined within the Project Details tab
Project Asset	As defined within the Project Details tab
Budget Year	Displays the budget amount that has been allocated for the selected year
Cumulative Budget (e.g. 10/11 Cumulative Budget)	This will total the 10/11 budgets for each project cumulatively
Totals Project Budget	Total expenditure for the project for all years
Ongoing Expenses	Displays the Ongoing Expenses amount defined in IPM
Overall Assessment Score	Score which is obtained from the 'Assessment model'
Approval Status	Status of the project
Project Start Date	As defined within the Project Details tab
Project End Date	As defined within the Project Details tab
Include	Ticking of the check box will enable you to include the budget to the organisation
FTE	Total FTE allocated for a project

STEP 2: Select the 'Asset' from the 'Projects From' drop down.

STEP 3: Select the particular asset from the 'Asset tree view'. All projects under the selected asset are displayed and are grouped by Asset level.

Last revised: July 26, 2017